Registration and Extension Policy for HSE Students with Private Housing
What is a registration?
This is a mandatory process in which the migration office of the Ministry of Internal Affairs draws up a temporary registration to a foreign citizen at the actual address of stay. MIA Registration is renewable — each time you leave Russia, move to another place, you need to get a new registration. For this, apply strictly no later than three days from the date of arrival in the private apartment and no later than one day from the date of arrival in the hotel. Registration is made out for free and looks like a paper slip or electronic form.
What is a permitted period of stay?
This is the period during which foreign citizens are allowed to legally stay in Russia. For international students entering Russia for the first time, the period usually does not exceed 90 days from entry date. For visa-free students, this period is displayed in the Migration Card, for visa students – in study visa. The extension of the permitted stay appears in the extension of a visa or migration card with subsequent registration renewal. Those procedures are provided by migration office of Russian Ministry of Internal Affairs.
Important about registration
Important about permitted period of stay
I am a visa-student — how do I get registration and extend my visa?
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1. Receiving registration
In accordance with the instructions, on the day of entry into Russia, send scanned copies (in pdf format) of all pages of the passport (including blank ones) and a scanned copy of the migration card to migrationspb@hse.ru.
How do I get the registration, if:
I live in a private address (flat/apartment/relatives place/etc.)
The owner of your flat will help you obtain the registration. Only the property owner can apply for registration for a foreign citizen, a registration can be issued directly in the MIA or official agent — the the Multifunctional Centers (МФЦ). Since there is a strict deadline, the registration is better to be performed within 3 days since your arrival to Russia. As soon as you receive the registration original, send its scan (both sides) to migrationspb@hse.ru.
I live in a hotel/hostel/etc.
Your hotel administrator will help you obtain the registration. Most likely, the registration will be done within a day and as soon as you get it send its scan (both sides) to migrationspb@hse.ru.
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2. A study visa extension
Always keep an eye on the dates in your migration documents. You must submit the full package of documents to the Centre for Visa & Immigration Support at room 304, 123 Griboyedova Canal Emb., St. Petersburg as early as 3 months and as late as 45 days prior to your current visa expiration date. The extension appears as a new multi-entry study visa valid up to 1 year.
What documents do I need to submit to the Centre to extend the visa?
I am a fee-paying student
- your passport in original (visa extension requires the passport validity for at least 6 months after the end of the new visa; it must also contain minimum 2 consecutive blank designated pages for your Russian visa stamp and entry/exit stamps),
- printed copies of all your passport pages (even the blank ones),
- one color portrait photo 3×4 size,
- printed copy of migration card,
- printed copy of current valid registration under the actual address of stay,
- original of the HSE certificate of attendance in Russian with the faculty stamp (order it in your study support office in advance),
- extract from the HSE Enrollment Directive (order it in your study support office in advance),
- printed copy of all pages of your commercial educational agreement with signatures and stamps,
- visa extension fee payment receipt in original, 1920 Rub. (Current payment details be requested at migrationspb@hse.ru. Be sure to check the receipt that the bank operator will print out for you. The University will not be held responsible in case of any mistakes related to the payment of the visa fee. As well as in case of any changes in the place of submission and payment details on behalf of the Russian Ministry of Internal Affairs, or if the Ministry of Internal Affairs refuses to issue a visa),
- printed copy of plastic dactyloscopy ID card,
- printed copy of medical certificate.
I have a tuition waiver (government scholarship)
- your passport in original (visa extension requires the passport validity for at least 6 months after the end of the new visa; it must also contain minimum 2 consecutive blank designated pages for your Russian visa stamp and entry/exit stamps),
- printed copies of all your passport pages (even the blank ones),
- one color portrait photo 3×4 size,
- printed copy of migration card,
- printed copy of current valid registration under the actual address of stay,
- original of the HSE certificate of attendance in Russian with the faculty stamp (order it in your study support office in advance),
- extract from the HSE Enrollment Directive (order it in your study support office in advance),
- copy of the recommendation letter issued by the Russian Ministry of Education and Science,
- visa extension fee payment receipt in original, 1920 Rub. (Current payment details be requested at migrationspb@hse.ru. Be sure to check the receipt that the bank operator will print out for you. The University will not be held responsible in case of any mistakes related to the payment of the visa fee. As well as in case of any changes in the place of submission and payment details on behalf of the Russian Ministry of Internal Affairs, or if the Ministry of Internal Affairs refuses to issue a visa),
- printed copy of plastic dactyloscopy ID card,
- printed copy of medical certificate.
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3. Receiving passport with multy-entry visa and updating registration
Approximately 4–5 weeks after submitting the full set of documents to the Centre, you will receive an email that the visa is ready. Immediately pick up the document, check the correctness of the data and always carry with you. If you need a passport before a new visa is ready, write to migrationspb@hse.ru and get a passport. Do not forget to return it to the Centre in a timely manner to obtain a visa.
To extend the temporary registration, contact the owner of the apartment / administrator of the hotel where you live. Since there are very strict deadlines, registration in accordance with a new visa must be completed within 3 working days from the moment the visa is ready. When new registration is done, send a scanned copy (both sides) to migrationspb@hse.ru.
I am a visa-free student — how do I get registration and extend my permitted period of stay?
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1. Receiving registration
In accordance with the instructions, on the day of entry into Russia, send scanned copies (in pdf format) of all pages of the passport (including blank ones) and a scanned copy of the migration card to migrationspb@hse.ru.
How do I get the registration, if:
I live in a private address (flat/apartment/relatives place/etc.)
The owner of your flat will help you obtain the registration. Only the property owner can apply for registration for a foreign citizen, a registration can be issued directly in the MIA or official agent — the Multifunctional Centers (МФЦ). Since there is a strict deadline, the registration is better to be performed within 3 days since your arrival to Russia. As soon as you receive the registration original, send its scan (both sides) to migrationspb@hse.ru.
I live in a hotel/hostel/etc.
Your hotel administrator will help you obtain the registration. Most likely, the registration will be done within a day and as soon as you get it, send its scan (both sides) to migrationspb@hse.ru.
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2. Permitted period of stay extension
Always keep an eye on the dates in your migration documents. . You must submit the full package of documents to the Centre for Visa & Immigration Support at room 304, 123 Griboyedova Canal Emb., St Petersburg as early as 3 months and as late as 1 month prior to your current migration card or registration expiration date. The extension appears as a MIA stamp on the back of the migration card with a new validity date.
What documents do I need to submit to the Centre to extend the migration card?
I am a fee-paying student
- printed copies of all your passport pages (even the blank ones),
- original + printed copy of migration card (except Belarus citizens),
- printed copy of current valid registration under the actual address of stay,
- original of the HSE certificate of attendance in Russian with the faculty stamp (order it in your study support office in advance),
- extract from the HSE Enrollment Directive (order it in your study support office in advance),
- printed copy of all pages of your commercial educational agreement with signatures and stamps,
- printed copy of plastic dactyloscopy ID card,
- printed copy of medical certificate.
I have a tuition waiver (government scholarship)
- printed copies of all your passport pages (even the blank ones),
- original + printed copy of migration card (except Belarus citizens),
- printed copy of current valid registration under the actual address of stay,
- original of the HSE certificate of attendance in Russian with the faculty stamp (order it in your study support office in advance),
- extract from the HSE Enrollment Directive (order it in your study support office in advance),
- copy of the recommendation letter issued by the Russian Ministry of Education and Science,
- printed copy of plastic dactyloscopy ID card,
- printed copy of medical certificate.
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3. Receiving extended migration card and updating registration
Approximately 1 – 1,5 weeks after submitting the full set of documents to the Centre, you will receive an email that the migration card with extended period is ready. Immediately pick up the document and always carry it with you. To extend the temporary registration, contact the owner of the apartment / administrator of the hotel where you live. Since there are very strict deadlines, new registration must be completed within 3 working days from the moment the migration card is ready. When new registration is done, send a scanned copy (both sides) to migrationspb@hse.ru.
Registration of private housing - Case-by-Case
Since all documents for MIA registration have to be performed in Russian, you may provide your landlord with detailed description of various cases, lists of required documents and registration procedure on Russian version of this page.
Case 1: Entry/Re-Entry Registration. You enter Russia for the first time, or you re-enter Russia after a leave; you have obtained a new Migration Card at the Border Control and checking in to a private apartment. The landlord must perform your registration. Where and how to do that?
- In Multifunctional Centers (MFC) of the city district where the private apartment is located.
- In Local migration office of the Ministry of Internal Affairs in the city district where the private apartment is located.
It is strongly advised to apply for registration within 3 days from the date of entry into Russia. The application must be made by the Landlord in person.
Required Documents:
- MIA Registration form filled out and signed by the Landlord
- Copy of passport (all pages, including blank ones) of the international visitor
- Copy of the migration card of the international visitor
- Landlord's national passport in original
Case 2: Changing the place of stay in Russia. You have been living in one place, and now you move to another place in Russia. E.g., you move from the university dormitory to your family member's private apartment. Or you rent a private apartment in St. Petersburg, you have visited Moscow for the weekend, have stayed in a hotel there, and now have returned to your apartment in St. Petersburg. The Landlord must perform your MIA Registration at the new place.
Where and when to go?
In this case, application for registration is only possible through the local migration office of the MIA. The application must be made by the Landlord in person.
The deadline for submitting the documents is 3 days from the day of check in at the private apartment.
Required Documents:
- Your previous registration slip in original (e.g., from the HSE dormitory, from the hotel in Moscow etc.)
- MIA Registration form filled out and signed by the Landlord
- Copy of passport (all pages, including blank pages) of the international visitor
- Copy of the migration card of the international visitor
- Landlord's national passport in original
Case 3: Prolongation of MIA Registration (visa-free students). You are a visa-free student living in a private apartment. Your Landlord has performed your registration, but it is already a time when registration term is about to expire. Your Landlord has to prolong your registration.
Registration extension is only possible after the extension of your permitted period of stay in the migration office of MIA. In order to do that, you must submit documents to the Centre for Visa & Immigration Support at room 304, 123 Griboyedova Canal Emb., St Petersburg no later 1 month prior to your current migration card or registration expiration date. As soon as the permitted period of stay is extended (max up to a year), you will receive a migration card with a new validity date. You need to renew your registration within 3 working days by contacting the apartment owner / hotel administration.
The landlord must apply to the local MIA migration office and submit the following documents:
- Original + 1 copy of your previous registration slip
- MIA Registration form filled out and signed by the Landlord
- Copy of passport (all pages, including blank pages) of the international visitor
- Original + 1 copy of the prolonged migration card of the international visitor
- Landlord's national passport in original
As soon as you receive a new registration slip, send its copy to migrationspb@hse.ru.
Case 4: Prolongation of study visa and MIA registration. You have recently entered Russia with a single-entry study visa. Your Landlord performed your initial registration for up to 90 days, and the term of your registration, as well as the duration of your visa, are about to expire. What are your next steps?
The landlord must apply to the local MIA migration office and submit the following documents:
- Your previous registration slip in original
- MIA Registration form filled out and signed by the Landlord
- Copy of passport (all pages, including blank pages) of the international visitor
- Copy of the migration card of the international visitor
- Landlord's national passport in original
Case 5: Registration when re-entering Russia with a multi-entry visa. You already have a multi-entry study visa and recently travelled outside Russia. Now you have re-entered Russia and received a new migration card. Your Landlord has to perform new registration.
- In Multifunctional Centers (MFC) of the city district where the private apartment is located.
- In Local migration office of the Ministry of Internal Affairs in the city district where the private apartment is located.
It is strongly advised to apply for registration within 3 days from the date of entry into Russia. The application must be made by the Landlord in person in.
Required Documents:
- MIA Registration form filled out and signed by the Landlord
- Copy of passport (all pages, including blank ones) of the international visitor
- Copy of the migration card of the international visitor
- Landlord's national passport in original
Case 6: Annual prolongation of multi-entry visa and registration. You already have a multi-entry study visa and registration, but it is already a time when visa and registration terms are about to expire. What is the procedure for its annual prolongation?
Prolongation of registration is only possible after prolongation of your visa. Visit the Centre for Visa & Immigration Support first for prolongation of your study visa at least 45 days before its expiry date! After the new visa is ready, you need to renew the registration within 3 working days by contacting the apartment owner / hotel administration.
The landlord must apply to the local MIA migration office and submit the following documents:
- Your previous registration slip in original
- MIA Registration form filled out and signed by the Landlord
- Copy of passport (all pages, including blank pages) of the international visitor
- Copy of the migration card of the international visitor
- Landlord's national passport in original
Case 7: International Student is the owner of the apartment, where they live.
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