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Regular version of the site

FIS Registration Policy for HSE Student with Private Housing

According to the new Federal Law dated 27.06.2018 N163-FZ all international visitors are subject to registration with the Federal Immigration Office (FIS) strictly under the actual address of their stay in Russia. 

If you reside in a hotel/hostel / apart-hotel – the hotel must perform your FIS Registration immediately upon your check-in and give you the original FIS Registration Slip.

  • Always ask your hotel for the slip – you will ultimately need it for your further FIS registration. 
  • If the hotel refuses to provide you with registration, report to CIC immediately.
  • Your registration at a hotel expires on the day of your check-out. You will have max 7 calendar days to acquire a new FIS registration in your next place of stay (dormitory, hotel, private flat etc.)


If you live in a private apartment/flat
 (own, rent or stay by friends or relatives) – it is the legal responsibility of your Landlord to secure your FIS Registration in this flat each time it is required (check-in and each re-entry to Russia). 

Important! 

  • The landlord will have to visit FIS office in person and submit documents for your registration each time you leave and re-enter Russia, as well as at the time your FIS registration needs to be prolonged. This is a simple but time-consuming procedure that requires your landlord to permanently reside in Saint-Petersburg, have free time and maintain good communication with you.
So before you move in a private flat, sign a Tenancy Contract and pay the rental fee, make sure that your landlord agrees to perform your FIS Registration and that your landlord is authorized to do so. It is highly recommended to indicate this provision in your Tenancy Contract. 
  • To perform your FIS Registration the landlord must be the authorized owner of the property and might be required to provide the certificate of ownership.
However, to perform your FIS Registration the landlord does NOT have to provide the Tenancy Contract or any financial, fiscal or other information to the immigration authorities. Registering a foreign citizen in a private flat does not incur any additional fees or taxes for the property owner. Please explain this to your landlord!
  • Since all documents for FIS registration have to be performed in the Russian language, we suggest that you provide to your landlord a detailed description of various cases, lists of required documents and procedure of applying for FIS registration in the Russian language. It is available on the Russian version of this page.   
  • If your landlord refuses to perform your FIS Registration, please inform the Centre for International Cooperation immediately. We will try to provide you with an alternative housing solution with guaranteed FIS registration option
  • Every time you enter/re-enter Russia and receive a new migration card, please make sure to immediately send its copy or photo to CIC via migrationspb@hse.ru  
  • Every time you receive a new FIS Registration slip from your Landlord, please make sure to immediately send its copy or photo to CIC via migrationspb@hse.ru  

For any FIS Registration-related questions & issues please contact the Centre for International Cooperation (CIC): 

CIC is situated at naberezhnaya Kanala Griboedova, 123, office 215
Tel.: +7 812 644-59-11 ext.61577
Email: migrationspb@hse.ru
Contact person: Ms Anna Burdaeva


FIS Registration of private housing - Case-by-Case


Case 1: Entry/Re-Entry Registration. You enter Russia for the first time, or you re-enter Russia after a leave; you have obtained a new Migration Card at the Border Control. You are checking in to a private apartment. The landlord must perform your FIS Registration. How to do that?

Where and when to go?
1) Multifunction Centre (MC) in the city district where the private apartment is situated
2) Local Office of the Federal Immigration Service in the city district where the private apartment is situated (Local FIS Office)

It is strongly advised that the landlord applies for FIS Registration within 2 calendar days of your entry to Russia, the best is to do that on the day of your arrival.
The application must be made by the Landlord in person! 

Required Documents:

  • FIS Registration form filled out and signed by the Landlord - 2 original copies if applying to MC; 1 original copy if applying to FIS Local Office
  • copy of passport (all pages, including blank pages) of the international visitor
  • copy of the migration card of the international visitor
  • Landlord's national passport in original
  • if the Landlord is registered in a different apartment (from the one where the international visitor stays), the certificate of ownership (title deed) in original shall be presented by the Landlord 

Case 2: Changing the place of residence in Russia. You have been living in one place and now you move to another place in Russia. E.g. you move from the university dormitory to your family member's private apartment. Or you rent a private apartment in St. Petersburg, you have visited Moscow for the weekend, have stayed in a hotel there, and now have returned to your apartment in St. Petersburg. The Landlord must perform your FIS Registration at the new place. 

Where and when to go?

In this case application for FIS Registration is only possible through the Local FIS Office in the city district where the private apartment is situated.

The deadline for submitting the documents is 2 calendar days from the day when you check in at your private apartment. The application must be made by the Landlord in person! 

Required Documents:

  • Your previous FIS Registration slip in original (e.g. from the HSE dormitory, from the hotel in Moscow etc.) 
  • FIS Registration form filled out and signed by the Landlord - 1 original copy
  • copy of passport (all pages, including blank pages) of the international visitor
  • copy of the migration card of the international visitor
  • Landlord's national passport in original
  • if the Landlord is registered in a different apartment (from the one where the international visitor stays), the certificate of ownership (title deed) in original shall be presented by the Landlord

Case 3: Prolongation of FIS Registration (visa-free students). You DO NOT need a visa to enter and stay in Russia. You live in a private apartment. Your Landlord has performed your FIS Registration. The registration term indicated in the FIS Registration Slip is about to expire. Your Landlord has to prolong your FIS Registration. 

Where and when to go?

Prolongation of your FIS Registration is only possible through the Local FIS Office in the city district where the private apartment is situated. The FIS Registration can be prolonged maximum for 1 year from the date of your last entry to Russia. 

The deadline for submitting the documents is 25 calendar days before the FIS Registration expiry term indicated in the registration slip. Prolongation of FIS Registration is made in two steps.
Step 1: you have to visit CIC at least 25 calendar days before the FIS Registration expiry term and submit the following documents:

  • copy of passport (all pages, including blank pages) of the international visitor
  • original + 1 copy of the migration card of the international visitor
  • Your previous FIS Registration slip in original

Within a few days, we will invite you to collect your original migration card with prolonged expiry term (a stamp is put to the backflip of the migration card).

Step 2: within 2 calendar days from the day your migration card is prolonged your Landlord must apply to the Local FIS Office and submit the following documents:

  • original + 1 copy of your previous FIS Registration slip
  • FIS Registration form filled out and signed by the Landlord - 1 original copy
  • copy of passport (all pages, including blank pages) of the international visitor
  • original + 1 copy of the prolonged migration card of the international visitor
  • Landlord's national passport in original
  • if the Landlord is registered in a different apartment (from the one where the international visitor stays), the certificate of ownership (title deed) in original shall be presented by the Landlord

The Landlord must give you the new FIS Registration slip in the original. Please immediately send its copy to migrationspb@hse.ru


Case 4: Prolongation of FIS Registration and student visa. You have a single-entry Russian study visa. You have recently entered Russia and you stay in a private apartment. Your Landlord performed your initial FIS Registration for 90 days, and the term of your registration, as well as the duration of your visa, are about to expire. What are your next steps?



Prolongation of your FIS Registration is only possible after prolongation of your visa (changing your single-entry visa to a 1-year multi-entry visa).  
Please, address CIC first for prolongation of your student visa at least 45 days before its expiry date! We will arrange this procedure for you.

As soon as you receive the prolonged visa, your Landlord will have 2 calendar days to perform your new FIS Registration for the duration of your new visa.
Prolongation of your FIS Registration is only possible through the Local FIS Office in the city district where the private apartment is situated.

Required Documents: 

  • Your previous FIS Registration slip in original
  • FIS Registration form filled out and signed by the Landlord - 1 original copy
  • copy of passport (all pages, including blank pages) of the international visitor
  • copy of the migration card of the international visitor
  • Landlord's national passport in original
  • if the Landlord is registered in a different apartment (from the one where the international visitor stays), the certificate of ownership (title deed) in original shall be presented by the Landlord

Case 5: FIS Registration when re-entering Russia under a multi-entry visa. You already have a multi-entry student visa. You live in a private apartment. You have recently travelled outside Russia, and now you have re-entered Russia and received a new migration card. Your Landlord has to perform your new FIS Registration. 

Where and when to go?
1) Multifunction Centre (MC) in the city district where the private apartment is situated
2) Local Office of the Federal Immigration Service in the city district where the private apartment is situated (Local FIS Office)

It is strongly advised that the landlord applies for FIS Registration within 2 calendar days of your entry to Russia, the best is to do that on the day of your arrival.
The application must be made by the Landlord in person! 

Required Documents:

  • FIS Registration form filled out and signed by the Landlord, with indicated duration of stay till the last day of your current multi-entry visa!  - 2 original copies if applying to MC; 1 original copy if applying to FIS Local Office
  • copy of passport (all pages, including blank pages) of the international visitor
  • copy of the migration card of the international visitor
  • Landlord's national passport in original
  • if the Landlord is registered in a different apartment (from the one where the international visitor stays), the certificate of ownership (title deed) in original shall be presented by the Landlord 

Case 6: Annual prolongation of multi-entry visa and FIS Registration. You already have a multi-entry student visa and a FIS Registration valid for the duration of your current visa. Your multi-entry visa is about to expire, and so does your FIS Registration. What is the procedure for its annual prolongation?

In this case, you have to prolong your student visa first. Please, address CIC first for annual prolongation of your student visa at least 45 days before its expiry date! We will arrange this procedure for you.

As soon as you receive a prolonged visa for another year, your Landlord will have 2 calendar days to perform your new FIS Registration for the duration of your new visa.
Prolongation of your FIS Registration is only possible through the Local FIS Office in the city district where the private apartment is situated.

Required Documents: 

  • Your previous FIS Registration slip in original
  • FIS Registration form filled out and signed by the Landlord, with indicated duration of stay till the last day of your new visa! - 1 original copy
  • copy of passport (all pages, including blank pages) of the international visitor
  • copy of the migration card of the international visitor
  • Landlord's national passport in original
  • if the Landlord is registered in a different apartment (from the one where the international visitor stays), the certificate of ownership (title deed) in original shall be presented by the Landlord

Case 7:
 International Student is the Landlord (owner) of the apartment, where she/he lives. 


In this case, you have to perform all actions to obtain FIS Registration in each particular case as described above yourself, acting as both the Landlord and the International Visitor. Please note, that you will need to present the certificate of ownership (title deed) each time you apply for FIS Registration. 

Useful links:

The list of Multifunction Centres in Saint-Petersburg (in Russian)

The list of Local FIS Offices by City Districts (in Russian)

The list of Local FIS Offices in Leningrad Oblast (in Russian)

FIS Registration Form

Sample of a valid FIS Registration slip


Back to Registration with the Federal Immigration Office page

 

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