Guidelines

What needs to be done before and during the trip?

If the business trip funded by the department, you have to skip Step 1 and Step 2

1. Apply for a travel grant with the Centre for Research Management and Academic Development 30 days before your planned trip in case if it takes place in Russia, or 45 days before your planned trip abroad. 

2. If the expert group approves your application, the International Faculty Support Unit informs you about decision and forwards the approved application form along with the expert group’s decision to your coordinator, who can start preparing a travel assignment form for your trip. 

3. Provide your coordinator with the invitation letter from the hosting organisation. The invitation must contain the following details: the purpose of your visit, name and location of the event, dates, participation fee details, and a note stating which expenses (if any) related to the trip will be covered by the hosting organisation. 

4. Your coordinator fills out the travel assignment form with the help of the central accounting office and has it signed by you, the head of your department and the director. 

5. A business trip order is issued based on this business trip assignment. 

6. During your trip, please make sure to collect all documents for expenses that you want to have reimbursed.