Business trip

HSE faculty and staff employed under work contracts are allowed to leave the country either on their non-working days (days off, Russian public holidays, or during a paid or unpaid leave) or when going on a business trip. If you leave the country on a workday without going through formal procedures, you are not following the terms of your work contract. These procedures need to be completed in advance before going in Russia or abroad on a leave or a business trip. Otherwise your leave or business trip will not be registered. Note that this procedure needs to be followed no matter what funds you use to cover your business trips expenses.
For more details, please see  Business trip University Regulations

Supporting Documents for Reimbursement

We strongly recommend reviewing these requirements before you go on your business trip.

Golden Rules

1.   All expenses must be paid by the employee. Services purchased using someone else’s bank card will not be reimbursed.

2.   Original copies of supporting documents with translation into Russian must be submitted for reimbursement.

3.   All documents proving payments must contain payment references.

4.   Bank statements issued by Russian banks must contain a signature and a seal.

5.   Reimbursement for one trip cannot be made in parts. Only a complete package of documents will be accepted.

6.   An employee will only be reimbursed for those expenses that are proven by correct documents.